Correspondence for inclusion on Council meeting agendas is an alternative to speaking at a Council meeting. Correspondence addressed to Mayor and Council forms part of the public record and will be published in Regular Council Meeting Agendas provided it is received by the Wednesday before the meeting. These are public documents and are reviewed by Council at each meeting and published on the Town’s website.
By making written submissions, you are consenting to the disclosure of any personal information that your provide in the submission, including your name. The Town of Smithers considers your address relevant to this matter and will disclose this personal information as it informs Council’s consideration of your opinion in relation to the subject matter, and is authorized under section 26(c) of the Freedom of Information and Protection of Privacy Act. Your personal phone number and email will not be disclosed. Please inform staff if there is any additional information such as your address, which you do not want to be published. If the correspondence is submitted as “Anonymous”; it will not be circulated to Mayor and Council or included in the agenda.
Correspondence can be submitted a variety of ways:
- Dropped off at Municipal Hall, 1027 Aldous Street, Smithers, BC
- Mailed to: Mayor and Council, Town of Smithers, PO Box 879, Smithers, BC V0J 2N0
- Emailed to: general@smithers.ca
Submission must:
- Address Mayor and Council
- Include the writer’s name and mailing address
- Clearly indicate that it is to be included on the Council meeting agenda
- Please specify your intention - are you providing information only? Do you have a suggestion? Are you asking a specific question or proposing a specific action? Council needs to know what you expect from them
- Only include information meant to be a part of public record
- Be received by 12 p.m. on the Wednesday immediately preceding the meeting day
- Be legible and signed, if handwritten
A written response may be provided based on Council resolution. Do you have questions, contact the Corporate Services Department email: general@smithers.ca phone: 250-847-1600.