Bid Opportunities | Town of Smithers

Open Opportunities

The Town of Smithers is seeking the services of a qualified Grant Writer to assist the municipality and local non-profits with grant writing support in 2023/2024.
The Town of Smithers has a total of $20,000 to contract the services of a Grant Writer for a 1-year position. This project is made possible by grant funding from the Northern Development Initiative Trust and the Province of BC Rural Economic Diversification and Infrastructure Program.
Interested applicants are encouraged to review the Grant Writer Terms of Reference, also available at the Town Office. Proposals will be received up until 4:00 pm on Monday, May 29, 2023, and emailed to wgeorge@smithers.ca addressed to:
Will George
Economic Development Officer
Town of Smithers
The Town reserves the right to waive informalities in or reject any or all proposals or to accept the proposal deemed most favorable in the interest of the Town. The contract award will comply with the Town of Smithers’ Purchasing Policy.
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The Town of Smithers is seeking proposals from qualified consulting firms to develop a comprehensive Parks and Recreation Master Plan. The scope of the project will require analysis of current and forecasted needs, identifying priorities, condition assessment of parks and recreation facilities, conceptual plan preparation for selected parks, recommendations, and development of an implementation strategy that will help guide the future planning, programming, operation, maintenance, and development of the Town's parks, trails and open spaces, recreation facilities, and recreation programs over the next 10 years. The anticipated time to complete the project is nine (9) months since project initiation.
Click HERE to view/download the RFP documents.
Proposals will be received up until 4:00 pm on Monday, March 27^th, 2023.
Emailed to devserv@smithers.ca, with the subject line “Proposal for Smithers Parks and Recreation Master Plan”.
Alternatively, proposals may be submitted in an envelope labelled similarly and addressed to:
Deepa Chandran, Planner
Town of Smithers
PO Box 879,
1027 Aldous Street
Smithers, BC. V0J 2N0
The Town of Smithers is seeking an experienced geotechnical engineering firm to conduct a slope assessment prior to proposed expansion of the Town cemetery. The project scope is expected to include a drilling program and sample analysis, a report of findings, and general design and construction recommendations.
Proposals will be accepted until 2:00pm, February 16^th, 2023. The final report is due October 13^th, 2023.
Full details are in the RFQ package available for download on the BC Bid website.
The Town of Smithers reserves the right to waive informalities in or reject any or all proposals, or to accept any proposal deemed most favorable in the interest of the Town. The Town’s Purchasing Policy shall apply.

RFP - Riverside Fuels Management Treatment Implementation

Term	Project is anticipated to commence by April 17, 2023 and must be completed by July 31, 2023.
Instructions for Proposal Submission	All documentation must be clearly marked with “RFP Riverside Fuels Management” and submitted via one of the below options: Email: kzacharias@smithers.ca Hardcopy: 1027 Aldous Street Smithers, BC V0J2N0 Tenders will be accepted until 2:00 p.m. on Friday, February 24, 2023.
Additional Documents for Review	Request for Proposals Town of Smithers Riverside Fuels Management Treatment Implementation Riverside Project Prescription Riverside Sample Map Riverside Staging 1 Riverside Staging 2 Form of Agreement Bylaw No. 1294
Questions	Shane van de Water, FireSmart Coordinator 250-877-0515 firesmart@smithers.ca

Riverside Campground Attendant

Request for Proposals

Overview of the Opportunity	The Town of Smithers is seeking a qualified firm or individual to fulfill the responsibilities of Campground Attendant as an independent contractor for the provision of services for the Riverside Municipal Campground.
Term	Contract is for the 2023 season with an option to renew for the 2024 season.
Season	The campground is open to the public from May 15^th to Oct 1^st.
Payment for Services	The Town of Smithers will pay the Riverside Campground Attendant $170 per day, plus applicable taxes, on each day the Park is open to campers during the Season.
On-Site Accommodations	During the term of the Contract, the Attendant shall live on site in an RV accommodation provided by the Attendant. Pad rental and associated RV services are provided by the Town of Smithers.
Requirements	Valid Drivers license Clear criminal record check that includes the section working with children and vulnerable people
Proposal Submission Deadline	Extended until Wednesday, March 15, 2023 at 4:00pm. ~~Friday, February 24, 2023 at 4:00pm.~~
Instructions for Proposal Submission	All documentation must be clearly marked with “Request for Proposal – Riverside Campground Attendant” and submitted via one of the below options: Email: rhenderson@smithers.ca Hardcopy: 1027 Aldous Street Smithers, BC V0J2N0
Submission Guidelines	Proponents should submit their proposals in the following format: Cover letter Resume, including an overview of organization or self, experience, and qualifications References
Additional Documents for Review	Riverside Campground Attendant – Contractor Responsibilities Policy #REC-008: Riverside Municipal Campground Campground Map Review the Riverside Municipal Campground page
Questions	Reilly Henderson, Recreation Coordinator 250-847-1600 rhenderson@smithers.ca

The Town of Smithers invites tenders for Contract 2023-04 Sewer Video Inspection. The general scope of this project includes sewer flushing and sewer videoing of approximately 4,200 l.m. storm and sanitary sewers within Town of Smithers.
Tenders will be accepted until 2:00pm, February 16^th, 2023. The Substantial Completion Date is July 14, 2023.
Further details are in the tender package available for download on BC Bid. Additional MMCD format contract documents must be obtained from the MMCD organization – instructions are included in the downloadable document on BC Bid.
Tenders will be publicly opened in the Council Chambers at the Smithers Municipal Office. The Town of Smithers reserves the right to waive informalities in or reject any or all Tenders or to accept the tender deemed most favourable in the interest of the Town. The lowest or any tender will not necessarily be accepted; award is subject to the Town’s Purchasing Policy.
The Town of Smithers invites tenders from qualified traffic marking contractors for Traffic Marking Contract #2023-01. This Contract consists of supplying the labour, materials, and equipment to perform roadway and parking lot traffic marking within the Town of Smithers, including groundside markings at the Smithers Regional Airport. The general scope includes approximately 44km of paved roads, 3km of parking division lines, a rainbow crosswalk, and other associated markings.
Tenders will be accepted until 2:00pm, January 31^st, 2023. The project Substantial Completion date is June 30th, 2023.
The tender package can be downloaded from the BC Bid website. This contract uses MMCD standard documents; therefore, not all the required tender documents are included in the BC Bid download. Instructions for obtaining the additional MMCD documents are included in the downloadable package. Please contact the Town if clarification is needed.
The Town of Smithers reserves the right to waive informalities in or reject any or all quotations, or to accept the lowest or any quotation deemed most favorable in the interest of the Town. The Town’s Purchasing Policy shall apply.
The Town of Smithers is seeking innovative, dedicated, professionals who would be interested in supplying Food and Beverage services as well as provide Host, Ambassador, and Information Services to Airport patrons at the Café located in the Smithers Regional Airport terminal building.
RFP for the operation of the "Airport Cafe" will be received by the Town of Smithers until the position is filled.
Consideration will be given to proponents who demonstrate a clear ability to independently operate the Café in a professional and positive manner, with personalized customer service. Proponents are required to act as an agent for the Town by collecting parking fees, submitting parking fees on a monthly basis, stocking a Town-owned vending machine and working collaboratively with Airport tenants.
RFP documents are available at the Airport Administration Office located at 6421 Airport Road, and the Town of Smithers Municipal Office located at 1027 Aldous Street. Bidders are required to register when picking up tender packages.
All Proposals must be submitted to the Airport Manager in a sealed envelope, clearly marked "Proposal – Airport Cafe Contract # 2022-01”. Bidders shall sign the Declaration and attach it to the outside of the envelope.
Proposals will be publicly opened at the above stated time in the Board Room at the Airport Administration Office. All Proposals will be examined as to their sufficiency and evaluated by Town staff. The Town of Smithers reserves the right to waive informalities in or reject any or all Proposals or to accept the Proposal deemed most favourable in the interest of the Town.
Questions about the RFP documents shall be directed to:
Rob Blackburn, Airport Manager
Town of Smithers
Suite 1, 6421 Airport RD
Smithers, B.C. V0J 2N0
Phone (250) 847- 3664

Recently Completed Request for Proposals

Request For Proposals: Town of Smithers Job Description & Compensation Review

The Town of Smithers is seeking an experienced Contractor to propose and perform a Job Description and Compensation Review for selected Town positions.

Proposals will be received up until 2:00 p.m. on March 31st, 2022.

Request for Proposals - Riverside Campground Attendant 2022 Season

The Town of Smithers is seeking a qualified firm or individual to fulfill the responsibilities of Campground Attendant as an independent contractor for the provision of certain services for the Riverside Municipal Campground & RV Park.

All documentation must be clearly marked with “Request for Proposal – Riverside Campground Attendant” and submitted via:
1. Email
2. Hardcopy: 1027 Aldous Street Smithers, BC V0J2N0

Request for Proposals - #2022-15 Works and Operations Storage Building

The Town of Smithers is inviting proposals for the design-build of a 70ft x 105ft x 20ft heated equipment storage building to be located at the Town of Smithers Public Works Yard at 2888 19th Ave.

Contract documents can be obtained by visiting BCBid.

A non-mandatory site meeting will be held on March 15, 2022. Please RSVP to Chris Lawrence, Director of Works and Operations, via email if you plan on attending.

Please direct all questions to Chris Lawrence.

Request for Quotation: Contract #2022-18 Queen Street and 13th Avenue Drainage Improvements

The Town of Smithers is seeking a qualified contractor to complete regrading and storm water drainage improvements on Queen Street between 13th Avenue and the lane between 13th Avenue and 14th Avenue, and for a short distance along 13th Avenue. General works will include regrading of the road surface, ditching, and supply and installation of culverts.

A mandatory pre-tender meeting will be held on site on August 15, 2022 at 10:00am.

Submission deadline is August 19, 2022, at 1:00pm.

More information:

Questions can be submitted in writing during or after the mandatory pre-tender meeting to Trent Schibli, tschibli@smithers.ca. Questions will not be accepted before the mandatory pre-tender meeting and will be accepted up to August 17th, 2022 at 12:00 noon.

Request for Quotation: Contract #2022-19 Lane One Drainage Improvements

The Town of Smithers is seeking a qualified contractor to complete regrading and storm water drainage improvements on Lane One between Scotia Street and Virginia Street. General works will include regrading of the road surface, ditching, supply and installation of culverts and adjusting manhole lids.

A mandatory pre-tender meeting will be held on site on August 15, 2022 at 1:00pm.

Submission deadline is August 19, 2022 at 2:00pm.

More information:

Questions can be submitted in writing during or after the mandatory pre-tender meeting to Trent Schibli, tschibli@smithers.ca. Questions will not be accepted before the mandatory pre-tender meeting and will be accepted up to August 17, 2022 at 12:00 noon.

INVITATION TO TENDER: Contract 2022-05 SIDEWALKS AND ACCESSIBILITY

The Town of Smithers invites tenders from qualified contractors for Contract 2022-05 Sidewalks and Accessibility.

This contract consists of supplying the labour, materials, and equipment to construct and repair concrete and brick sidewalks within Town of Smithers. The general scope includes approximately 380 l.m. new concrete sidewalk construction, miscellaneous brick repairs, and approximately six concrete pedestrian ramps and boulevard crossings.

The tender package for this project is available on the new BC Bid system at the link below, or, for a fee of $50.00, a copy may be picked up at Town Hall reception. Additional necessary documents must be obtained from the MMCD organization; instructions are provided in the downloadable BC Bid package. There will be a mandatory site visit Thursday, August 18^th, at 11:00am; please meet at the Smithers municipal office.

Prospective bidders are suggested to register their intent to bid with the Town by calling 250-847-1600 and will then be advised directly when any addenda are issued.

Tenders will be received until 2:00pm, August 25^th, 2022, at the Smithers Municipal Office.

A 10% bid security and other submission items are required at the time of tender. See details in the tender package.

The Substantial Completion Date is October 14^th, 2022.

The Town of Smithers (“The Town”) reserves the right to waive informalities in or reject any or all quotations or to accept the quotation deemed most favourable in the interest of The Town. The lowest or any tender may not necessarily be accepted. The Town’s Purchasing Policy will apply.

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